There are 10 simple points to consider when choosing a digital signature solution for your business. While not all are obvious, they are decisive factors for the smooth implementation, administration and smooth use of this system, impacting on each aspect of your business procedures. To make sure a low total cost of ownership and a quick return on investment of your digital signature solution, read on.
This is the basic component of a true digital signature solution. Guarantees that the document is sealed against changes, either incidental or as a result of your network’s hacking at night.
Multiple Application Support
Lots of digital signature solutions just support PDF and Word applications, which can be sufficient support for a few. But if your business needs to log in digitally to additional programs like Excel, AutoCAD and web applications, this kind of solution will fall short of your wants.
Graphical signatures of the ordinary applications that have the digital signature capability, often all lack graphic signature support. This is an important deficiency. The graphical signatures confirm that the signature is noticed and has a psychological impact. The signatory is reassured who has signed the document is confirmed and is legally compatible.
Several digital signature solutions do not allow changing the document if the signature is applied. This is great in terms of sealing the document, but it is problematic if the technology prevents more users from adding their necessary signatures to the document as well.
Zero IT Administration
Keep in mind that the time to implement a system is usually extensive and consumes a lot of resources. IT staff can spend weeks each year managing the certain digital signature solution. Besides, the company can choose to employ another staff member to manage the task or implement an assistance service only to make sure that users can sign their documents. Read more.
Every regulation has its individual certain requirements related to electronic documents. As an example, the FDA 21 CFR Part 11 regulation for the pharmaceutical market has several requirements that most digital signature solutions do not meet.
Do you need your partners or customers to be able to validate the files you have electronically signed? This apparently trivial task is not so trivial whatever. Not all digital signatures can be transportable outside of your business. Digital signature technology is not always integrated into your document.
User Registration without Problems
The implementation of your digital signature solution should be as simple as possible. Confirm that at the time the solution is implemented, the staff in your business can start signing documents digitally without having to start a wizard to sign up or call the IT department for assistance.
Easy to Use
Make sure to select a system that is just simple to use. You do not want the staff to run a wizard application when they load the signature application on their PC and then each time you want to sign a document. The participation of IT staff should be kept to a least.
Total Cost of Ownership
Not everybody considers TCO when buying a digital signature solution. But to make sure you do not pay too much in the long term, consider the following costs: initial product cost, implementation, help desk, digital certificates and support development for the application you are going to sign with.
Finally, the key is to understand and choose a right digital signature solution to reduce the hassles and routine delays. From the precision of the way to the timely delivery, and from a fast ROI to a customer-friendly approach, your digital signature solution allows you to get the extreme benefits, given you have the right one with you. For more information visit: http://waiversign.com/electronic-waiver-legal/